The Event Toolbox is your planning place for a successful Fundraising Event. Here you'll find everything you need to pull off an organized, super fun and profitable Event style fundraiser. Each toolbox drawer contains an organized flow of support documents for your EVENT TEAM (Planning Committee) to follow.
START with the Let's Get Started - Ready, Set Go! drawer. It has helpful information to launch your fundraiser.
DON'T SKIP the Rewards and Incentives drawer, it's packed with great incentive suggestions that will help you decide how to motivate students to reach donation goals. We have a plethora of ideas that cover every level of earning potential.
PLUS, each person on your EVENT TEAM has their own individual drawer so they can access their own support documents, "how to" guides and much more.
EXTRA SUPPORT, you can always count on your friendly Personal Event Coach for further assistance and ideas on event planning, the lastest and greatest incentives ideas or any other quesions you might have.
The Event Toolbox Index is a great reference of the contents in each drawer.
Toolbox Index - A quick reference to all drawers and documents in the toolbox
Let’s Get Started – Start off with this guide for an overview of our services and the initial steps to take for your fundraiser
Working With Your Personal Event Coach - What to know when working with your Personal Event Coach
Build Your T.E.A.M. – Together. Everyone. Achieves. More! Use this document to issue 4 roles to 4 volunteers with a summary of their objectives and duties during the planning process of your event style fundraiser
Registration is Key! – #1 way to get to GOAL is through student online registration
6 Easy Steps to Budget Success – 6 systematic ways to reach your budget goals and be successful with your fundraiser
Promotional Video Samples – Various inspiring “school made” promotional videos to motivate students, parents and staff to support the fundraiser from start to finish
How to Create Custom Fundraising Logos – Examples and guidance for making your own custom fundraising logo
Get Into the SPIRIT! – Fun ideas that will get everyone excited and add spirit to your fundraising event
The Power of Rewards & Incentives - Success Starts with Motivating Students
Sample Incentive Packages - View three actual examples to include individual, classroom and school plateau incentives. An incentive package is normally printed on the back of the Parent Kickoff Letter.
Individual Student Rewards – Kids love recognition and earning a prize
Pedometers are a Great Reward! – Mix this healthy tool in a Fun Run or athon as a Reward
Coupon Reward Ideas – Multiple low cost ideas for coupon rewards like homework passes, jeans day, sit next to a friend at lunch, be first in line etc
Reward Coupon Models – Download our cute coupon templates to easily make your own custom coupons to print and distribute to students that earn them
Top Raising Student Rewards – Rewarding Overachievers will always raise the bar
Classroom & Teacher Incentives – Promote Classroom Teamwork
Grade Level Incentives – How you can use friendly competition and incentives to motivate grades to bring in donations
150 Student Incentive Ideas (Free Webinar Download) – So many great ideas with a tutorial on what really motivates students
Middle School Incentive Ideas - Yes, you can motivate middle school students!
Raffles & Drawing Ideas – Tips & tricks to effective raffles and drawings
Total School Celebration Rewards – Where everyone celebrates your achievements
Example Rewards & Incentives PPT Slides – Power Point slide show illustrations to present incentives at your kick-off assembly via audio/video or to send in an email to parents as an attachment
Virtual Student Incentive Ideas - Great student incentive to motivate students virtually
Coordinator Step by Step Timeline – How to stay on track with your duties
5 Tactics for Event Coordinators – Check out this short video for 5 tactics you can use as an Event Coordinator
Promotional Video Samples – Inspiring “school made” promotional videos to motivate students, parents and staff to support the fundraiser from start to finish
Tips for Teachers – Team up with school staff for maximum momentum
Guide to Sponsors & Adopt-A-Classroom – How local businesses can help fund your event
- Adopt-A-Classroom Sign Up form – Sponsor commitment form for business or family sponsors
- Adopt-A-Classroom Certificate – To acknowledge classroom sponsors, hang on classroom door or window
Corporate Grant Guide - A guide for obtaining corporate grants and applying for charitable programs
Online Activity Counter - Learn how to incorporate more fitness or other activities during donation time period
Staying On Track with Event Goals – Stay on the path to success and reach your budget goals
Track Your Fundraising Progress – 5 creative ways to communicate your fundraising progress to students and parents
Event Schedule & Volunteer List – Tips to schedule the event and organize volunteers
4 Steps to Take When You Finish Your Fundraiser - How to have a successful fundraiser wrap-up
Planner Step by Step Timeline – How to stay on track with your duties
Online Activity Counter - Learn how to incorporate more fitness or other activities during donation time period
Kick Off Ideas & Tips – Great suggestions for planning a fun and memorable kick-off assembly
Kick-Off Assembly Script – Sample script to prepare for a fun, educational kick-off
Example Rewards & Incentives PPT Slides – An example of a Power Point slide show to present incentives at your kick-Off assembly via audio/video or to send in an email to parents as an attachment
Visualize the Event – How to add flair to your event, suggestions on what decorations to use, and tips on where to get supplies
Event Day Script & Instructions – Download to edit script for event day
Warm-Up Video - Example video to get kids warmed up for your Fun Run or walk/jog-athon to the Cha Cha Slide
Event Music Suggestions – Clean, example playlist with classic music choices for your fundraising event
School Announcements and Scripts – Download these suggested scripts, you may edit for your daily announcements to students
Sample Press Release – Announce your Fundraiser to the community in a local newspaper
Tips for Teachers – Team up with school staff for maximum momentum
Promotional Video Samples – Various inspiring “school made” promotional videos to motivate students, parents and staff to support the fundraiser from start to finish
How to Create Promotional Videos – Various styles and guidance for using video to promote your fundraiser
How to Create Custom Fundraising Logos – Examples and guidance for making your own custom fundraising logo
Mascots for Motivation – How to get professional mascots involved in your fundraiser
Facebook Tips for Your Fundraiser – Best practices for using Facebook to promote your fundraiser
Facebook Post Promotional Examples - Take a look at some specific post examples used in schools
Promotional Calendar – A one-month, day-by-day promotional timeline with specific sample ideas
Promotional Calendar - Blank - Ready to add your specific daily/weekly promotional plan
Email Builder Instructions - Here’s a little extra info on Dynamic Flyers and Using the Email Builder in FundHub
Staying On Track with Event Goals – To reach your goals, the path to success is one step at a time
Student Shout-Outs – Recognize students to bring in more donations! Download this template for all the information
Fun Run Certificate of Accomplishment – Printable memento Certificate to go with Fun Run #’s
Read-Athon Certificate of Accomplishment - Printable memento to with a Read-Athon
Federal EIN IRS Letter Example – Example of federal EIN letter from the IRS needed to confirm EIN number
Event Financial Step by Step Timeline – How to stay on track of your duties
Build Your Budget Pie Chart - Promote the “WHY” of your fundraiser for transparency
Corporate Grant Guide - A guide for obtaining corporate grants and applying for charitable programs
Guide to Sponsors & Adopt-A-Classroom – How local businesses can help fund your event
- Adopt-A-Classroom Sign Up form – Sponsor commitment form for business or family sponsors
- Adopt-A-Classroom Certificate – To acknowledge classroom sponsors, hang on classroom door or window
Staying On Track with Event Goals – Stay on the path to success and reach your budget goals
Shout Outs! – A way to bring in more donations, download for all the information
Donation Receipt & Thank You Letter - Send to single donors of $250.00 or more on letterhead
Close Out Step by Step Timeline - Detailed instructions on how to complete closing out your event
Close Out Summarized Timeline - Summarized timeline on how to complete closing out your event
4 Steps to Take When You Finish Your Fundraiser - How to have a successful fundraiser wrap-up
Read-Athon Fundraising Ideas – Guide to understanding Read-Athons and inspiration to make them fun
Read-Athon Certificate - Printable memento to with a Read-Athon
Student Incentive Ideas for Virtual Fundraisers - Great student incentive to motivate students virtually
Bingo Card-Ready to Use – Bingo Card to inspire Read-Athon actions with ideas completed
Bingo Card - Ready to fill in Create your own ideas to fill in the Read-Athon Bingo Card for a Read-Athon
Fun Run and Walk/Jog-Athon Guide - How to make the most of your physical fitness fundraiser
- Fun Run Certificate of Accomplishment – Printable memento Certificate to go with Fun Run #’s
Color Run Inspiration - Ways to make your Color Run simple and successful
Dance-Athon Success Tips - Your guide to planning a successful Dance-Athon
Educational Athons - How to exercise the mind with your next fundraiser
Festive Fundraisers - Athon fundraiser ideas and themes for the fall season
Fit-Athon Guide - How to pull off a fitness-focused fundraiser
Athons for Sports Teams – Fundraising ideas for your youth sports league
Educational Webinars for Profitable School Fundraising – Series of 6 webinars showcasing best practices for online fundraising, parent participation, student incentives, promotion, theme ideas, and more.
Virtual Fundraising Webinars – 3 webinars on how to pull off a virtual fundraiser, and motivating students virtually while social distancing
