A typical school Fun Run needs a 4-person lead team plus roughly 10–20 event-day volunteers, scaled to enrollment. Core event-day roles include check-in, lap counting, water station, course marshals, photography and prize distribution.
Event-day rolesWho does what
| Role | Job |
|---|---|
| Check-in | Greet classes, hand out shirts/wristbands. |
| Lap counters | Mark laps per student/class. |
| Water station | Keep runners hydrated; key for safety. |
| Course marshals | Keep the route clear and cheer runners on. |
| Photographer | Capture content for promotion and thank-yous. |
| Prizes | Distribute milestone prizes. |
Recruit fastWhat works
- Ask for specific, time-boxed shifts (1 hour) — not vague "help."
- Recruit at the kickoff and via the same channels you use for parent promotion.
- Tap sponsor employees and older students for course roles.
See the checklist for when to recruit, or the Fun Run fundraising hub.