Dance-a-Thon parent letter template
Announce your Dance-a-Thon to every family with one clear, friendly letter. Copy it, add your details, and send it home in backpacks and by email.
No obligation — talk through your goal with a coach, or start your event now. Trusted by 10,000+ events since 2007.
The parent letter template
Dear [School] Families, We're excited to announce our Dance-a-Thon on [event date]! This is our big fundraiser of the year, and the best part is simple: there's nothing to buy or sell -- just dancing, fun, and community. OUR GOAL: Raise [$goal] for [cause]. HOW YOUR FAMILY CAN HELP (about 5 minutes): 1. Set up your child's fundraising page: [link] 2. Share it with family and friends by text, email, and social. 3. Cheer them on -- and join us on [event date] to celebrate! Far-away grandparents and relatives make wonderful supporters and can give online in seconds. When we reach our goal, the whole school celebrates with [reward]! Questions? Contact [name] at [email/phone]. Thank you for being part of this, The [School] Dance-a-Thon Team
Sending it out
Reach every family through multiple channels: send it home in backpacks on kickoff day, email it the same morning, and post a short version to your school app and social. The goal is that no family misses the one simple action — set up and share a page. Keep the tone warm and the ask small, and make clear there is nothing to buy or sell.
Follow up with the sequenced parent emails and text reminders through the two-week drive.
Frequently asked questions
What should a Dance-a-Thon parent letter include?
The event date and goal, the cause, a simple three-step 'how to help,' the page link, the whole-school reward, and a contact for questions. Emphasize that there is nothing to buy or sell.
How is the parent letter different from a donation letter?
The parent letter is a school-wide announcement telling every family how to take part. The donation letter is a personal ask a student sends to individual supporters.
Ready to raise more — and keep more?
Get Movin' gives your group the online platform, a personal event coach, and 35+ tools to make your Dance-a-Thon the easiest, biggest fundraiser of the year.
Schools average doubling donations and keep 95–97% of every dollar.